Chief of Staff (m/f/d)
About octonomy
At octonomy, we’re not a typical AI startup. We’re building big — backed by one of Europe’s largest seed rounds (€20M) to scale our vision fast and sustainably. Our mission is clear: we transform companies with the most intelligent digital workforce, enabling a new era of growth.
Our AI octo-Workers automate business processes with high reliability, strong security, and zero hallucinations. Leading customers already trust us — and we’re growing rapidly across Germany and internationally.
Your role
We’re looking for a hands-on Chief of Staff to partner closely with our CEO and keep priorities moving forward day to day. You’ll be the go-to person for turning strategic goals into clear plans, driving cross-functional initiatives, and making sure decisions translate into execution.
- Translate CEO priorities into executable plans: Break down strategic goals into concrete initiatives, owners, timelines, and decision points; ensure follow-through and surface execution gaps.
- Coordinate cross-functional work that lacks clear ownership: Manage initiatives spanning product, finance, sales, and operations.
- Support executive decision-making with structured analysis: Prepare briefs and models to inform cross-department decision making
- Run leadership operating cadence: Prepare leadership meetings, set agendas, document decisions, and track actions.
- Act as an internal communication integrator: Ensure consistent information flow between leadership and teams; clarify decisions, priorities, and changes to reduce misalignment and rework.
- Oversee execution of strategic external engagements: Support preparation and coordination for investor interactions, enterprise customers, and partners, ensuring internal readiness and follow-up.
Your Profile
- Experience in high-pace, high-ownership environments: Experience as a Chief of Staff in a comparable high-growth environment, or a background in top-tier consulting or investment banking; comfortable operating in fast-paced, high-impact settings.
- Strong execution and program management skills: Able to turn strategic priorities into structured workstreams with clear ownership, timelines, risks, and measurable outcomes; relentless follow-through.
- Analytical and structured thinker: Skilled at synthesizing data into clear recommendations; able to build concise decision briefs and lightweight financial/operating models.
- Cross-functional influence without formal authority: Proven ability to align product, finance, sales, and operations stakeholders; resolves trade-offs pragmatically and keeps teams moving.
- Excellent communication and facilitation: Crisp written and verbal English; strong at running leadership cadences (agendas, minutes, action tracking) and ensuring clarity across the organization.
- High integrity, discretion, and judgment: Trusted with sensitive topics; calm under pressure, highly reliable, and comfortable operating with ambiguity and incomplete information.
Why us?
- A role with real ownership: you’ll directly improve how Octonomy runs day to day by keeping priorities on track and removing roadblocks
- A fast-moving environment where quality and pragmatism matter
- Close collaboration with our CEO, leadership team, and a global team
- Flexible working hours with plenty of autonomy
- The opportunity to grow into broader topics across strategy, operations, and business execution (e.g., planning, process, stakeholder management)
